How to add the clinical group email address, to send and receive notifications? Follow these steps to add group email address to send and receive notifications.
Login to Exxat Prism and go to Program Details.
In the Setup page go to School Profile tab.
In the Email Setup section, click the pencil icon to edit.
Add your group email id in the “Default Reply To” field and click Save. Note: You can add more than one email address.
Can students add preceptors on their end? Yes, Student can add their preceptor from Coursework section.
From the Dashboard go to My Coursework.
Click on Course Name - example "PM00002186 | PA Demo 101 - Gradebook Overview"
Go to Course Activities tab, In the Preceptor section click the "+" icon.
Enter preceptor details and click Save.
Can we place any student in any rotation for specific clinical settings? "Yes, you can do this using the Placements Group functionality. Add all courses to the Placement Group for the specific cohort, then associate rotations with each course offering. Once set up, you can place students into any rotation within a specific clinical setting."
How to collect students' placement choices for their clinicals? you can do this by setting up the Wishlist for students.
How can the preceptors access evaluation forms and patient logs? Preceptors can access the evaluation forms and patient logs through the delegator link. Once the evaluation form or patient log has been submitted, the preceptor will receive an email with a delegator link in it.
Can a student be assigned to a preceptor? Yes, you can do this while creating a placement for the student. Preceptor can be assigned to the students on placement card.
Can we notify the preceptor about student placement information for multiple rotations? Yes, follow these steps.
Go to Placement module, click on the course or a placement group.
Goto on Email & publish tab
Select Mode: Group, and Notify: Location option.
How to collect the clinical site requirements from students? Clinical site requirements can be collected via Student requirement upload section available under the Site / Location page. Program can add the list of requirement upload, which will be available for the students on their placement details page to submit the requirement.
Can we add didactic courses to manage the curriculum? Yes, Didactic and clinical, both the courses can manage using Courses Module.
How can we associate students with multiple clinical sites within a single rotation? Student can associate with more than one clinical site using the placement section. Once the initial placement is created, admin can click on the + icon available next to the student's name and select the next clinical site where that student needs to be placed.
Can we track preceptors' licensure and board certifications in Exxat Prism? Yes, Preceptors licensure and board certifications can be managed under the preceptor profile section.
How can we track contract expiration dates? Contract expiration dates can be checked under the Site Module >> Contract section. Prism also supports email notification for the expiring contract.
How can we track site visit/survey details in Exxat Prism? Site visits or Site Surveys can be managed under the Assessment section. Click on Site Module >> Location tab >> Assessment section.
Can we add a program-specific site visit form? Yes, program specific site visit form can be configured by the program administrator. Sites Module >> form setup section allows to create site visit form.
How can we track ARC-PA settings for clinical sites? Arc PA settings can be managed at the Site or location level. Exxat prism has a separate section called ARC-PA Setting that allows to manage these settings.
Is it required for program admins to approve each patient log to generate a report? It is not mandatory for the program admin to approve the patient log to generate a report. Reports can be generated even if the log is in Pending Review status, however admin can enable the Log auto approval option which will mark log as approved the moment it submitted by the students.
How can a student share their compliance documents with preceptors? Profile Share option allows students to share their compliance documents with Preceptor. Students can select the documents they want to add in their profile link while sharing their profile with the preceptor.
Can we activate two patient log forms for one course? No, only one patient log form can be activated for the course.
Is it possible for preceptors to submit PES forms after the due date? Yes, the due date set up by admin is the soft cut off. The preceptor can submit the form after the due date as well. Link expiration basically depends on how long the program wants their preceptor to access the delegator link. Duration can be set up under the Program details section.
Can a student submit the patient logs after the end of a rotation? No, Students can only submit the patient logs within the time duration of their placement start and end date.
Do we have a mobile app for students? Yes. Mobile app is available for the student.
How can we resend the evaluation forms? Evaluation forms can be re-distributed from Learning activities >> Form Distribution screen. Program admin can also copy the delegator link and email their preceptor that allows preceptor to access the form.
How can we review learning activities rotation-wise? Program administrators can use Learning activities group which provides option to review learning activities rotation-wise.
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