Exxat Prism supports comprehensive reporting based on Clinical Education Data for the purpose of accreditation. These include:

• Site, Slots, and Placement related reports
• Learning activities reports
• Student performance reports

This document describes the reports that can be useful to address specific standards as well as for inclusion with the corresponding Self Study Report (SSR), as appropriate.

 

Clinical Education Related Reports

Accreditation Standard – B3.01

Requirement

Best Practice

• Utilize Exxat Prism’s Slot Request functionality to get information on the confirmed slots from your clinical sites for your SCPE scheduling. This way, the ‘slots offered’ column shows you true confirmed availability. 
• Ensure that Affiliation agreements are uploaded on Exxat Prism. If the agreement covers multiple programs/departments of the University, ensure that it specifically calls out ‘PA students’ coverage in them. Multiple PA programs have received citations on this standard due to these agreements covering the medical school/allied health school in general and not calling out ‘PA program students’ explicitly. 

Self Study Report

Can be included in Appendix 11a of the SSR

 

Exxat Prism: Reports

1. SCPE Report

Navigation in Exxat Prism

Sites --> Reports --> SCPE report

1. Select the cohort undergoing the clinical year.
2. In the top right of the table, click Export to Excel.
   
3. Open the downloaded excel file. 
   
4. In the excel file, filter by Written Agreements marked as Yes.
   
5. To demonstrate sufficiency, slots available per setting should be more than slots used to place students in that setting for a given cohort. To get this, on the SCPE downloaded Excel report:
   • Filter by Setting name and
   • Manually run the total number of slots given versus used for each setting.
     This SCPE report can be used to enter SCPE data on the ARC-PA program portal.
     ARC-PA Program Portal – Screenshot 1
     
     ARC-PA Program Portal – Screenshot 2
     
     

 

2. Distribution of slots by location

This is another report that provides total slots and total locations for a cohort.

Navigation in Exxat Prism

Placements --> Placement group --> Reports --> Distribution of slots across locations --> Select Rotation --> Download report

 

3. Distribution of slots by setting

This report provides settings associated with slots provides during the selected rotations and represents the number of slots filled versus those offered.

Navigation in Exxat Prism

Placements --> Placement group --> Reports --> Distribution of slots across settings --> Select Rotation --> Download report

 

Accreditation Standard – B3.02

Requirement

Self Study Report

  Can be included in Appendix 11a of the SSR.

 

Exxat Prism: Reports

1.  SCPE Report

Navigation in Exxat Prism

Sites --> Reports --> SCPE report

1. Select the cohort undergoing the clinical year.
2. In the top right of the table, click Export to Excel.
   
3. Open the downloaded excel file.
   
4. In the excel file, filter by state.
   The above report sorted by state helps you showcase that all slots available are within United States.

Accreditation Standard – B3.03 a-e

Requirement

B3.03 a-e standard requires you to define the program outcomes for each of the above categories, make stakeholders aware, describe the process, methods, and data that students have achieved the learning outcomes in the categories called out in the standard.

Including assessment data based on evaluations by preceptors/faculty may help programs verify that all students were able to meet the program’s student learning outcomes.

 

Best practice

• Define Program learning outcomes covering all the above categories from a-e.  
• These learning outcomes should be listed in the course syllabi as well as rotation evaluations. 
• Course syllabi should be shared with students and preceptors in Exxat Prism.
• Ensure that mid-point and end of rotation evaluation of student by preceptor is exactly the same.
• PA programs have received citations when the mid-point and end of rotation evaluations do not match as students may receive formative feedback at mid-point but their assessment at the end of rotation has now changed.

 

Self Study Report

              Can be included in Appendix 14D of the SSR.

Exxat Prism: Reports

1. Competency tracking report

Exxat Prism’s Competency tracking report based on evaluations can help demonstrate achievement of learning outcomes by students.

Setup

1. Create a program specific standard and name it ARC-PA B3.03/ B3.04 outcomes. This custome standard should list the requirements categories a-e mentioned in the Accreditation Standard #B3.03 a-e.
   
2. Map evaluation questions to the requirement categories a-e.
3. View student performance on each of the requirement categories a-e.

For more information see, Competency Framework Configuration and Management guide

 Navigation in Exxat Prism

Competency Management --> Review --> Select competency -ArcPA B3.03/B3.04 outcomes

Birds eye competency report at cohort level

Competency report per student

Click on the View Report button for the student.

Course based report at a student level

 

Accreditation Standard – B3.04 a-d

Requirement

B3.04 a-d standard requires programs to demonstrate the placement schedules for each  student across all four settings. This can be showcased via four different reports. Data on patient encounters logged by students under the above settings, data from students evaluating the sites and preceptors, and School admin/faculty assessing the sites and locations. Data collected from all these four mechanisms together can be a robust demonstration of adequate exposure across the above settings.

 

Self Study Report

Can be included in Appendix 14D (Effectiveness of clinical curriculum) of the SSR.

 

Exxat Prism: Reports

1.  Patient log aggregate report

Exxat Prism’s Patient log aggregate report demonstrates patient encounters in the above settings. Patient log aggregate report shows the number of patient encounters across ARC-PA settings and type of encounters, lifespan, women’s health, and similar.

Navigation in Exxat Prism

Learning Activities --> Learning Activity group --> Reports --> Patient log aggregate report

Users can apply the appropriate Group by option to get the following reports.

Student based report (all students received sufficient exposure)

Clinical Experience, Site and Setting-based report (All sites combined were able to cover experiences across all settings)

 

2. Student evaluates the preceptor report

Best Practice
Setting up this form as a score-based form (rather than qualitative) allows schools to quantitate preceptor performance. It is possible to assign scores in the backend while still showing qualitative labels to students.

Navigation in Exxat Prism

• Scoring forms: Learning Activities --> Learning Activity Groups --> Reports --> Aggregate reports for placement based forms --> Select Student evaluation of Preceptor form.

• Non-scoring forms: Learning Activities --> Learning Activity Groups --> Reports --> Raw DataScoring forms

Scoring forms

Non-Scoring forms

Students provide feedback on whether they received adequate training under the said preceptor. This report can be based on qualitative responses or score based depending on the response scale set by the program. Data collected depends on what questions are asked on the evaluation.

Student evaluates preceptor (qualitative report)

Student evaluates preceptor (score based report)

 

3. Student evaluates the site report

 Navigation in Exxat Prism

• Scoring forms: Learning Activities --> Learning Activity Groups --> Reports --> Aggregate reports for placement based forms --> Select Student evaluation of Preceptor form.

• Non-scoring forms: Learning Activities -->Learning Activity Groups --> Reports --> Raw Data

Scoring forms

Non-Scoring Forms

Students provide feedback on whether they received adequate training under the placed location. This report can be based on qualitative responses or score based depending on the response scale set by the program. Data collected depends on what questions are asked on the evaluation.

 

4.  Site assessment report

School faculty/Admin has assessed that the locations provide the required exposure to students. The report can either be based on initial site visit or when student is in rotation at the location.

Navigation in Exxat Prism

Sites --> Reports --> Comprehensive assessment report --> Select form

 

Accreditation standard B3.05

Requirement

Exxat Prism: Reports

1. Comprehensive personnel report

Navigation in Exxat Prism

Sites --> Reports --> Comprehensive personnel report

The ’Degree’ column on the above report easily allows programs to showcase that most of their preceptors are practicing physicians and PAs.

Accreditation Standard – B3.06 a-c

Requirement

 

Exxat Prism: Reports

1. Comprehensive personnel report

Navigation in Exxat Prism

Sites --> Reports --> Comprehensive personnel report

Accreditation Standard – B3.07 a-g

Requirement

Self Study Report

Can be included in Appendix 14D (Effectiveness of clinical curriculum) of the SSR.

Exxat Prism: Reports

‘List of preceptors currently providing supervised clinical practice experiences, and their area of practice.’

1. Comprehensive personnel report

Best practice

Input the area of practice for each preceptor on Exxat Prism personnel profile. This information can then be pulled up on the comprehensive personnel report.

Navigation in Exxat Prism

Sites --> Reports --> Comprehensive personnel report

‘Clinical rotation schedule including supervising preceptor area of practice.’

 

2. Preceptor based placement report

Copy the practice settings from the above report into the following preceptor-based placement report. This allows schools to demonstrate that all placements (planned and completed) happened under preceptors with the required area of practice.

‘Results of evaluation demonstrating students can meet program defined learning outcomes after having supervised clinical practice experiences with the preceptors listed.’

 

3. Aggregate report for evaluations

Navigation in Exxat Prism

Learning Activities --> Learning Activities Group --> Reports --> Aggregate report for placement-based forms --> Preceptor Evaluation of student --> Group by Student, Preceptor, and Setting

Export to Excel

 

Accreditation Standard – B4.01b

Requirement

Exxat Prism: Reports

1. Student intervention and communication report

Intervention reports allow programs to document the meetings with students, the mode of meetings, schedule and frequency. The functionality also allows for upload of academic improvement plans and other documentation regarding academic support provided to the students once deficiencies are identified.

Navigation in Exxat Prism

Students --> Reports --> Interventions and Communications

‘Clinical rotation schedule including supervising preceptor area of practice.’

Remediation plans can be uploaded. Follow ups for meetings between advisor-student are supported. Methodology used for meetings is also noted.

 

2. Low score indicators

Low score indicators (red highlight) for timely identification of struggling students

Best practice 

Set up low score threshold and response-based email alerts for evaluation at question level. This feature allows you to get email alerts every time a student scores below the set threshold. Since each evaluation question is tied to program learner outcome, low score indicators (red highlight) and response-based email alerts enable timely identification of struggling students in real time throughout the rotation. 

PA programs can avoid receiving citation by ARC-PA in this area by utilizing the above feature.

 

Navigation in Exxat Prism

Learning Activity --> Learning Activity Group --> Select course --> Form and evaluations --> select form

 

 

Accreditation Standard – B4.03

Requirement

Self Study Report

Can be included in Appendix 14E (Preparation of Graduates to Achieve Program Defined Competencies) of the SSR.

Set up:

Create program specific standard called ‘Program defined competencies’ and create a competency framework by mapping eval questions to these competencies to get the below report. 

Exxat Prism: Reports

1. Student competency report based on the above categories.

Navigation in Exxat Prism

Competency Management --> Select Competency (program defined competencies)

Alternatively, schools can fill in a summative evaluation per student for program competencies as part of a placeholder course or last rotation. This can be a milestone qualitative evaluation done by DCE/faculty based on overall student performance. End of rotation evaluations, Patient log minimums for diagnosis and procedures, PAEA end of year exam scores, OSCEs, and other assessments based on school rubric can be used by faculty.  Evaluation Aggregate Report can then be utilized with this setup.

 

Accreditation Standard – C2.01 a-c

Requirement

 

Self Study Report

 Can be included in Appendix 15 of the SSR.

Exxat Prism: Reports

1. Site assessment report

Navigation in Exxat Prism

Sites --> Reports --> Comprehensive assessment report --> select form

The above report helps programs showcase that the School faculty/Admin has assessed that the utilized locations provide the required exposure to students. The report can either be based on initial site visit or when student is in rotation at the location.