Below you’ll find answers to the most common questions you may have on all the features and functionalities for the Slots and Wishlist section on Exxat Prism
Q: Can schools see the FCFS slots on the dashboard?
A: All the slot-related information is available under Placements >> Slots. Schools can manage the slots for a course or a group of courses. There are filters available for slot type and settings, etc.
Q: Can schools assign the same set of questions in different wishlists?
A: As of now, the questions cannot be copied over from one wishlist to another. Schools have to type in the questions for each wishlist set-up.
Q: Can the update site info be directly updated to the system by the site, instead of getting the updates as notes from sites?
A: As of now, this needs to be updated manually by the school. Once done, the schools can mark it updated to track the updates.
Q: Can the schools delete a wishlist? A: As of now, the schools cannot delete a wishlist. However, they can reach out to the support team to do so.
Q: Is there a way to identify if a slot is canceled by the site or school?
A: Yes, this is available under the Slot dashboard. Schools can get the report from the slots page by going to Placements >> selecting the course or the placement group >> Slots >> using the Filter for Slot status and exporting the page to Excel.
Q: Set-up a due date for the published slots for students.
A: As of now, the schools cannot set-up a due date for the published slots for students. However, they can inform the students through the published slot emails for the due date.
Q: Can students upload a resume for a wishlist?
A: Students can upload a resume or a cover letter for a slot-based wishlist, provided the schools have selected the option to allow the students to upload while setting up the wishlist.
Q: Can schools set up due dates for the slot request?
A: Schools can include the response by date in the email template that they send out to the sites for the slot request.
Q: How can sites provide slots when they are not aware of the location at the time when they are providing the slots?
A: Yes, the sites can add a slot at the location not known section, provided schools have set the option while slot request configurations that states - "Allow the SCCE/site coordinator to provide slots at site level for location not known."
Q: What is the difference between Publish Slots and wishlist?
A: Published slots for the students are to express their interests in a specific slot that the school has received, mostly the best option for the FCFS slot type. Wishlist is to collect multiple preferences from the students and allow them to rank their preferences. There are multiple types of wishlists supported in Prism. These can be slot-based, location-based (without slots), setting-based, area-based, etc.
Q: Can the slot cancellation notification be sent for all the courses offered for a cohort?
A: Yes, schools can send the slot cancellation email for all the courses for a cohort by creating the placement group. Go to Placement >> Slot >> list >> Select all the canceled slots and click on notify site.
Q: How to send slot confirmation and slot cancellation Notifications?
A: Sending Slot Notifications to Sites.
Q: Can the school change the email template for the wishlists that are sent to the students?
A: As this is a system-generated email, the schools cannot update the email template.
Q: How can schools edit the number of slots once the slots are added?
A: The system does not allow editing the number of slots. However, schools can add a slot by clicking add or delete the slot to remove it.
Q: "Once a student has already uploaded the resume or related docs to their profile on Exxat, Can we have the Exxat system automatically capture those details for the Placement Locations if requested or required.
Currently: The students need to manually upload the resume or related docs each time individually."
A: Students may require to tweak their profile resumes for specific slots based on the setting/speciality. For this reason, they need to upload their resume separately while responding to those slots in wishlists.
Q: Is there a way to view the email logs of the follow-up emails auto-sent for contact me later response?
A: No, as of now, the email log is not available. However, if the site responds, this will be visible under the response report.
Q: Will the slots be added in the system by the site or will the schools have to manually update them in the system?
A: The slots offered by the sites on the slot request link will be added to the rotation. Schools do not have to add the slots manually
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