Rotation Readiness Checklist

This document outlines a checklist that you may need to check on to ensure that you are ready to start your upcoming Rotation.  

 Step 1: Courses Offered and Rotation Creation  

1. Create Courses and Course Offerings: Generate a list of courses associated with the upcoming rotation and set up a curriculum grid.

   1. Detailed instructions for Course Setup can be found in this Help Document 

   2. Detailed instructions for curriculum grid to curriculum mapping  can be found in this Help document

2. Student Registration: For lock-step programs, automatic registration for cohort students is enabled. For non-lock-step programs, manual student registration is required. Find comprehensive instructions in this Help Document.
   Detailed instructions can be found in this Help Document 

3. Duration Blocks/Rotations: Define duration blocks/rotations, specifying the global start and end dates for course availability.
   Detailed instructions can be found in this Help Document 

Step 2: Slots Added in the System (If Not Using Direct Placement)  

1. Add Slots: Add the slot availability of the locations.
   Detailed instructions can be found in this Help Document 

2. Utilizing Slot Requests: You may also use slot requests to collect available slots directly from the sites/preceptors.

   Detailed instructions can be found in this Help Document
   (Ensure that these slots align with the number of students and their preferences) 

Step 3: Placements Completed 

Assign Students: Place students in their respective rotation sites and courses.
Detailed instructions can be found in this Help Document 

Track Placement Clearance Status: Efficiently monitor and manage all activities required to ensure students are prepared for their placements. All essential tasks that need completion before students can begin their placements are consolidated in one place, making the process seamless and transparent https://helpcenter.exxat.com/hc/en-us/articles/31472869760913-Placement-Clearance-Dashboard

Step 4: Publishing Placements and Sending notifications 

1. Publish Placements: Finalize your placements and publish them to students following the instructions in this Help Document.
   Detailed instructions can be found in this Help document 
2. Send Notifications: Notify students and sites/preceptors about their placements.
   Detailed instructions can be found in this Help document 

Step 5: Enable all Learning Activities  

Ensure that all necessary learning activities are enabled.

1. Activate Forms/Evaluation.
   Detailed instructions can be found in this Help document 
2. Activate the Patient Log.
   Detailed instructions can be found in this Help Document 
3. Activate Timesheet.
   Detailed instructions can be found in this Help document 
4. Activate Time off.
   Detailed instructions can be found in this Help document 
5. Activate Assignment.
   Detailed instructions can be found in this Help document