Exxat Prism can help you gather your data for the Annual Accreditation Report (AAR Report). In this section, we will provide you with steps and instructions to pull relevant data from different sections for AAR reporting.  

Tip: Since different schools like to curate their list of clinical sites differently for reporting purposes, we have provided filters for sites/locations with contracts.  Go to the 'Contracts' tab to see the contracts and the associated sites. Then, you can further filter the contract status to get the correct contracts. If you are looking to get the contracts associated with the locations, there is a column that can tell you how many locations are associated with the contract, and when you export the data to an Excel, you can see the location names and get the count of contracts related to the locations. Schools can use this information to curate their list for reporting. 

Getting data for your AAR Report 

Section 1: Clinical Education Information 

Section 1.1: Getting data for the Number of clinical education sites with which the program had a clinical education agreement. 

Steps: 

1. Go to Sites from the left hamburger menu. 
   
2. Go to Contracts, The default view/tab here is Sites With Contracts.  
3. You can use the filter on the top right to select the appropriate status of the contracts (for example, you will want to apply the filter to filter only for Site Status = Active..
4. Once you have that filtered out, this report can be exported into Excel for further analysis. Before exporting, It is recommend sorting the Start Date column of each contract before you export it because it will filter chronologically.

Pro Tip for next three sections (1.2, 1.3, and 1.4): Create a Learning Activity Group with the course offerings for the cohort or academic year that you are reporting on.  

Section 1.2: Getting data on the clinical instructors who worked with your students during the last academic year, what percentage (%) were Credentialed Clinical Instructors? 

Steps: 

1. Go to the Learning Activity section from the left hamburger menu. 
   
2. Ensure that you have the right Learning Activity group. You learning 
   Make sure we have selected a cohort with the required courses. 
   
3. Go to the Reports section and click on the Total Qualifications of CIs (Standard 4O) report. 
   
4. Select the appropriate Learning Activity group and relevant group and rotations and click on ‘Download
   
   

Section 1.3: Of the clinical instructors who worked with your students during the last academic year, what percent (%) held some type of certification of advanced clinical skill (e.g., ABPTS, FAAOMPT, Other; But not first aid/CPR)? 

Steps:

1. Go to the Learning Activity section from the left hamburger menu. 
   
   
2. Ensure you have the required Learning Activity Group (based on courses from one or more cohorts)  
   
   
3. Go to the Reports section and click on the Total Qualifications of CIs (Standard 4O) report.
   
4. Select the appropriate LA group and relevant group and rotations and click on ‘Download Report’ to get the data. 
   

Section 1.4: Have any students had a clinical instructor who has had less than one year of clinical experience regardless of part-time or full-time assignment? 

Steps:

1. Go to the Learning Activity section from the left hamburger menu. 
   
   
2. Ensure you have the required LA group (based on courses from one or more cohorts) 
   
   
3. Go to the Reports section and click on Total Qualifications of CIs (Standard 4O) report
   
   
4. Select the appropriate LA group and relevant courses and click on ‘Download Report’ to get the data. 
   
   

Section 2 Applicant Admission Information 

Number of students who graduated or are expected to graduate 

Steps: 

1. Go to the Students section from the left hamburger menu. 
   
   
2. Go to the Reports tab, select report Race, Gender, Age & Ethnicity
   
   
3. Select the filter to get the data for the desired cohort and under the Age Group Distribution section
   
   

Section 3: Enrollment Information 

Obtaining details about the enrollment of students in the Professional Phase of the program for this academic year. 

Average age of new students who enrolled in the professional phase of the program:

Steps: 

1.  Go to the Students section from the left hamburger menu 
   
2. Go to the Reports tab, select report Race, Gender, Age & Ethnicity
3. Select the filter to get the data for the desired cohort and under Age Group Distribution 
4. You will find the average age of the cohort enrolled
   

 Section 4  Demographic Information

Section 4.1: Total number of students enrolled IN THE PROFESSIONAL PHASE OF THE PROGRAM who are of the following race or ethnic origin

Steps: 

1. Go to the Students section from the left hamburger menu. 
   
   
2. Go to the Reports tab, select report Race, Gender, Age & Ethnicity
   
   
3. Go to the filter and select the desired cohort to get the data. 
4. You will find the information under the Race section of the report.

Section 4.2: Number of students who graduated or are expected to graduate this calendar year who are of the following race or ethnic origin. 

Steps: 

1. Go to the Students section from the left hamburger menu.
   
   
2. Go to the Reports tab, select report Race, Gender, Age & Ethnicity
   
   
3.  Select the desired cohort to get the data Ethnicity data under the ethnicity section of the report.
    
   

Pro-tip: You can mark off student academic status as ‘decelerated’ under the student profile to track them in the system. Moreover, you can also change the cohort of such students in the system to get the most up-to-date numbers on this.

Section 5: Indicate the number of clinical education sites where you placed at least one student in an academic year.

1. Go to Placements.  

2. Click on Reports. The lone report there is the Comprehensive Placement Report [live].

3. This will show you all the placements your program has made, You can use the “Select Course Offerings” button to narrow this only to your required Academic Year course offerings. 

4. You can also use the filter icon at right instead and select the specific rotations from 2024.

5. Once you have the list paired down to only your required Academic Year courses, you can then sort the Location Name column and export this report.Please Note:- You will delete the placements that may have occurred at duplicate Locations and the number remaining will be your unique sites/locations with placements.