Displaying Non-Consecutive Placement Dates on Calendar

Problem Statement

In domains, such as Nursing Anesthesia and Nutrition, students do not attend placement for the entire duration of the placement period.  Students attend placements only during certain days of the week or for certain placement dates during the placement period. On one hand, School Administrators need to record these placement dates when students will be going for their placements, and on the other site/location contacts need to receive these dates on a calendar format, so that they can put it up on their notice boards, allowing them to know which all students are going to attend the clinic on what all dates.

What is this Feature About:

With this feature, school administrator will be able to capture non-consecutive placement dates while making/editing the placements. These non-consecutive placement dates can be viewed in the calendar format within Exxat Prism for a given rotation for a given location, which can then be downloaded in PDF format as well. This PDF will display the student placement dates in calendar format at a given location for a rotation. The school administrators can email the PDFs to the locations.

Adding and Managing Non-consecutive dates during placements:

1. Select Placements from the dashboard or left menu:
   
   
2. On the Placement page, pick an Individual course or go for Placements group.
   
   
   
3. Either way, it takes you to the placement tab. School administrators will be able to add non-consecutive dates while adding/editing placements via student view, location view and direct placement.
   
   
   
4. To add non-consecutive dates, school administrator will have to enable the bit . Setup non-consecutive dates for this placement’ and select the dates from the calendar.
   
   
   
   
5. Note that the non-consecutive placement dates can be selected only between the placement start date and end date. 
   
   
6. Once the placement is updated with non-consecutive dates, the School Administrator can go to the Non-consecutive Placement Calendar View (by location) Report under the Reports tab to view the placements on the calendar.
   
   
   
7. Upon clicking this report, School Administrator can view the placement calendar for a given rotation and a given location.
   
   By default, the earliest rotation is selected under the Rotation dropdown and an instruction to select location is displayed. Once the school administrator selects the location, the placement calendar for that location will be loaded.
   
   
   
8. Select Location:
   
   
   
   
9. The school administrator will see the list of students placed for any given date. The student names are clickable and redirect to the student’s profile page. The school administrator can choose the month and see the placement dates along with the student name. For a given date, if there are multiple students, click on the count to see their names. Additionally, use the search option to see the placement dates for a specific student.
   
   
   
10. The school administrator can download the report using the ‘Download PDF’ option.