Your school may require you to complete a timesheet where you document the time you spend in your clinical placement.

Video Tutorial:

1. Go to Dashboard and click Coursework.
2. OR
3. Go to the menu on the top left corner and click Coursework.
   
4. Select the placement you would like to fill timesheets for by clicking View Details.
   
   
   
5. Scroll down to the Timesheet section. The system will show you a tally of the total time entered, any in progress work, those that are pending review, not approved, and approved. 
   
   
   
6. If you are unable to find the timesheet option, and learning activities, or placement details such as location and address, it likely means that your school has not yet published these placements for you. You can reach out to your school for the same.
   
   
7. To log more time, click on the arrow icon.
   
   
   
8. This will take to you to time entry grid, where you can review all time entered. Click on +Add Time Entry.
   
   
   
9. A drawer will open. Fill in the date, instructor information, time in, time out, and any notes you have about the time you need to log. If you need to add multiple time logs, click on add more. After filling in the details, click on save.
   
   
   
10. This will take you back to the grid. You will see a new line item for the time entry you just created with a status "In Progress".
    
    
    
11. From the grid, you can select a saved entry and submit it for approval by checking the box to the left of the saved entry and then clicking the submit button on right top corner of the grid.
    
    
    
12. If you need to edit a saved time entry on the grid, click on the pencil icon under actions column. This will open a window where you can edit your time entry and then save your changes. Be sure to submit it when you are ready.
    
    
    
13. Once the entry has been submitted, the person who reviews your timesheet will mark them as approved or disapproved. Be sure to check this grid again for the status of your submitted timesheets. Once a timesheet entry is approved, you do not need to take further action on the entry. If your timesheet entry is disapproved, please follow the previous steps to edit the entry.

Important Note:-

• Timesheet entries can only be edited or deleted if it is "In Progress" or "Pending Review" status. "Approved" timesheet entries cannot be deleted the person who reviews your timesheet.

Timesheet Report

1. Students have the access to "Hours by Category" report under student login, follow below steps to access the report:

2. Click on Learning Activities from the dashboard:



3. Click on Reports on the top ribbon and click on the Hours by category:



4. Select the Course offering for which you want to view the report. There are further filter options that a student can apply to view the report for specific rotations, settings and status, once the filters are selected click on generate report to view the details report for timesheet. This report can even be exported.

Important:

• • In Progress Status: Students have full editing privileges for timesheets marked as "In Progress." They can modify, add, or delete entries as needed.
  • Pending Review Status: Once a timesheet is submitted, its uneditable and students cannot make any changes directly and must contact the School/University to request an "unsubmit" action. The School/University has the authority to change the status of a submitted timesheet back to "In Progress," allowing the student to make necessary edits.
  • Date Selection: Please note that timesheets are meant to track the actual time spent by each student in their clinical rotations at the placement site. Students can only submit timesheets for a specific date range determined by the school. If a student needs to submit a timesheet for a date outside the allowed range, they must contact the School/University to modify the system's configuration. The School/University is responsible for setting the allowable date range for timesheet submissions.