This guide provides comprehensive instructions on how to manage courses within the system. Users will find details on navigating through different sections such as Course Catalog, Course Offerings, Curriculum Grid, Course Details, Measures, Events, Gradebook, Announcements, and Resources. It explains how to view, edit, add, and delete information related to courses, ensuring efficient course management.

Course Overview

Once associated with courses, users can view and manage them by selecting "Courses" from the dashboard or left menu. This section provides a general introduction to the course management.

Select Courses from your dashboard or left menu.
The page will have three tabs:
a. Course Catalog
b. Course Offerings
c. Curriculum Grid

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The course catalog is a read-only section which provides you with information about courses, including the number, name, whether it requires a placement, and when it was last updated.
Course Offerings will show you the individual instances of a course for which students may be registered accompanied by academic year, term, and for lockstep programs, the professional year in the program and cohort of students who will be enrolled in this course.

a. Any course offering that requires a placement will have a brown P icon.

Clicking on the name of any course takes you to the Course Details page which allows you to edit the learning objectives, schedule, pre-requisites, required materials, policies, grading scale and more, simply click the name of the course. You also have access to viewing the students registered for a course as well as setting up and grading the assignments those students have completed.
Curriculum Grid is for programs who configure grids which provide an overview of the academic trajectory or progression for a group of students enrolled in your program. If they have, those grids will appear here for your reference. To view a grid, simply click the name to see the courses included in the academic progression.
Clicking the name of a course within the grid takes you to the Course Details page for that course. For courses to which you are associated, you may edit the details in the same way you could if accessing via the “Course Offerings” tab. For courses to which you are not associated, you will be unable to make any edits, nor will you be able to view registered students, assignments, or other activities.

Managing Course Details

Once you’ve been associated with a course, you can update course information.

A read-only section that provides information about courses, including course number, name, placement requirements, and last update.

Select Courses from your dashboard or left menu.
On the Course Offerings page, find and select the course you’d like to manage.
The course will open the About section, where you can update:
a. Course details
b. Pre-requisites and co-requisites
c. Textbooks and other resources
d. Evaluation criteria
e. Course policies
f. Grading scale
Click the pencil icon in each section to add or edit information.

A drawer will open for you to update information. Click Save once done.

The evaluation criteria section will allow you to enter in assessment options and indicate the % of the grade.

Within Course Policies, you can edit existing entries or add new ones using the + icon.

Managing Courses Information

Once you’ve been associated with a course, you can update course information.

Select Courses from your dashboard or left menu.
On the Course Offerings page, find and select the course you’d like to manage.
The course will open the About section, where you can update:
a. Course details
b. Pre-requisites and co-requisites
c. Textbooks and other resources
d. Evaluation criteria
e. Course policies
f. Grading scale
Click the pencil icon in each section to add or edit information.

A drawer will open for you to update information. Click Save once done.

The evaluation criteria section will allow you to enter in assessment options and indicate the % of the grade.

Within Course Policies, you can edit existing entries or add new ones using the + icon.

Managing Course Measures

Measures are the components that build your courses I.e course objectives, instructional objectives, course learning outcomes, course goals etc. You can add, edit and delete them directly in the system.

Select Courses from your dashboard or left menu.
On the Course Offerings page, find and select the course you’d like to manage.
Select Measures from the left panel.
The system will display different categories of measures for you to view and manage.
a. If measures have already been added, you will see a downward facing arrow which you can use to expand the section.
b. If no data has been entered for a section, you will see a + icon which you can use to add a new measure.

To add a measure, click on +Add or the + icon.

A drawer will open, and you can enter the following:
a. Code: number of the measure you are adding
b. Description: details of the measure
c. Tags: select from existing tags, or create new tags to easily filter through reports on items you may need (In progress, Needs Review, etc.)
d. Upload any attachments.

Once you’ve added a measure, you may need to make changes, or delete your entry entirely!
Expand the section you’d like to modify measures for, hover over the entry and click the pencil icon.

A drawer will open where you can make changes.
If you’d like to delete your measure, click on the vertical ellipsis and click Delete.

Assigning Attributes to a Course

Attributes are a great tool to track important aspects of your curriculum and enable generation of filtered reports based on specific topics, teaching methodology, assessment types, etc. You can assign attributes to a course if you would like to track things like – whether a course meets a particular assessment method, or how the course Is being taught.

Select Courses from your dashboard or left menu.
On the Course Offerings page, find and select the course you’d like to manage.
Click the pencil icon within the Attributes section.
A drawer will open where you can provide attributes for Thread, Lifespan, Instructional Methods, and Assessment methods.
a. The items shown in the dropdown list are created by your program. If you would like to make modifications to this list, reach out to your system administrator.

Managing Course Events

Faculty can create and manage class schedules by adding, editing, or deleting events. The Event Schedule section allows for detailed scheduling and management. In Prism, you can create your entire class schedule for each course and house the details in it.

Select Courses from your dashboard or left menu.
On the Course Offerings page, find and select the course you’d like to manage.
Select Event Schedule from the left panel.
The system will show you events previously entered. To add a new event, click + Add Event.
a. Click on the pencil icon to edit existing events
b. Click on the trash bin to delete existing events
A drawer will open. Provide all necessary details and click Save.

Gradebook View of Courses

Faculty can access students' grades for courses by selecting the desired course offering and navigating to the Gradebook under Learning Activities.

Select “Courses” from the dashboard.
Select the “Course Offering” for which you want to see the Gradebook view.
On the next page click on “Gradebook” under Learning Activities to view the final score of each student across different activities.

Adding Course Announcements

When managing a course, you may want to provide students with handy reminders as the placement start date nears. This Section provides instructions for setting up announcements for students, including start and end times, titles, descriptions, and display options.

Select Courses from your dashboard or left menu.
Find and select your desired course offering.
Select Announcements from the left panel.

The system will show you any announcements added previously. Click +Add Announcement.
a. To modify existing announcements, click on the pencil icon.
b. To delete existing announcements, click on the trash bin.
A drawer will open where you can set up your announcement. Once done, click Save.
a. A start and end time to display your message
b. Provide a title for your announcement
c. Enter a description
d. Decide if your announcement should be displayed to students, and shared on your program’s site resources page.
The system will save your announcement and will start displaying it to students (and sites if included) on their dashboard on the set start date and time!

Adding Course Resources

Faculty can add and share resources with students and sites. The Resources section allows for the organization and sharing of various course materials.

Select Courses from your dashboard or left menu.
On the Course Offerings page, find and select the course you’d like to manage.
Select Resources from the left panel.
The system will display different categories which are created by your program.
Select a category to view and add resources.
Click + Add Resource
A drawer will open where you can add your resource and decide if it should be shared with students and sites.