Distributing Evaluations

During a placement, if your program uses standard or custom forms that need to be completed by Sites, you can distribute them when needed!

1. Select Courses from your dashboard or left menu. 
   
   
   
   
2. On the Course Offerings page, find and select the course you’d like to manage. 
   
   
   
   
3. Expand the Learning Activities option on the left panel and select Review.
   
4. Click on Forms/Evaluations Distribution from the left panel.
   
   1. Select the forms you want to distribute, redistribute, or schedule for a future date. 
      1. If you select one form to distribute, then click Distribute under the Action column for the required form. 
         
         
      2. If you want to distribute multiple forms, then select the checkboxes for the required forms and click Distribute above the forms table. 
         
         
   2. On the Distribute Form(s) window, you can view the selected form name. In the Select Primary Evaluator section, select the evaluator you want to send the forms to and click Continue. 
      
      
   3. Select the recipient to whom you want to send the forms. Click filter icon  to filter the evaluator list.  
      
      
   4. Click Compose Email. 
      1. In the Create Notifications screen, in the Recipients tab, specify the following:
          
         1. Select the checkboxes for the required recipients. 
         2. In the Override Recipient's Email text box, add the email address. Click Copy selected recipient email addresses and past the selected recipient in the override text box. 
            Note: If override is specified, all the email notifications will be sent to the specified email address instead of the original recipents
         3. Specify the CC (carbon copy) and BCC (blind carbon copy) email addresses, if required. 
         4. Click Browse the upload to attach any relevant files. 
         5. Click Next. 
   5. In the Template section, you can perform the following:
       
      1. 1. From the Pick a template drop-down menu, select the required template. The selected template is displayed. 
         2. Click Preview to view the email before sending it. 
         3. In the Template name text box, specify the name. 
            1. In the Subject text box, specify the subject for the email. 
            2. In the text box, specify the content of the email.  
            3. You can select the
               1. Header and footer layout from the following
               2. Exxat logo on the footer  
               3. University logo on the header  
               4. No logos on the header and footer  
               5. University logo on the header and Exxat logo on the footer  
         4. Share Profile University logo on the header and Exxat logo on the footer. 
         5.  In the Upload Files in this Template section, click Browse to upload to upload files in the template.
         6. Click Save. The new template will be displayed in the Pick a Template drop-down menu.
      2. On the Preview section, you can review your email and select one of the following: 
         
         
         1. Send email now – if you select this option,  
         2. Send email at specific date and time – from the Date Time calendar select the date, month, year, and time to schedule the email.
         3. Click Send.